Non-Profit Information for Day of Event
Saturday, October 13th,
11:00 a.m. - dusk (generally 6 p.m.)
Setup either Friday between 3 - 5 p.m. or Saturday morning 8 - 10 a.m. Tents required. Setup must occur by 10 a.m. on Saturday.
Application deadline was August 15th
Why partner with Belknap Fall Festival?
Connect with Festival attendees, over 18,000 festival goers
Increase your Business Awareness
Non-profit booths are limited and provided free-of-charge for Non-profits with a 501(c) designation that support a community or association not politically-affiliated.
DATE
Non-profit booth showcase is Sat. Oct. 13, 11am – dusk (6 pm). Rain or shine. You must be setup by 10 a.m. No exceptions. After this time, all vehicles in the area will be asked to be moved immediately in preparation of the start of the festival.
LOCATION
Historic Douglass Loop area in the Highlands of Louisville. 2200 block of Bardstown Road. Intersection of Dundee Road, Harvard, Yale and Wibben. Two miles from the Watterson Expressway, north on Bardstown Road. Hip and popular shopping area of Bardstown Rd.
ATTENDANCE
The event has been held for 23 years and grows a little each year. Last year was an estimated attendance of 18,000 people.
PROMOTIONS
The festival is fortunate to receive a great deal of free publicity, including public news reports and appearances during the event. Our budget allows us to purchase promotion on all three Louisville Public Radio stations and additional print advertising. An informative website helps to promote the festival, as well as social media campaigns on Twitter, Facebook, etc. We will ensure that you have an easy way to provide links to our website for your customers and to help promote the festival.
BOOTH SPACE
We provide each non-profit with a 10-foot x 10-foot outdoor space at no cost. It will be on asphalt, indicated with boundary lines and booth numbers. Many spaces have a sidewalk behind them and/or shade trees. If this is important to you, let us know and we’ll see what we can do. We require a pop-up canopy tent to protect your inventory in case of wind or rain. see event map here
WEATHER
The festival is held rain or shine. Weather data shows this weekend to be the driest and nicest period in October! The weather is usually sunny, and the temperature ranges in the 70s to 80s most of the time. If it happens to be rainy or windy, please plan accordingly. The event is held rain or shine.
SETUP AND CLEAN-UP
All non-profits must provide their own tents, tables, chairs and display materials. Canopy tent, which needs to be weighted, is required since the event takes place rain or shine. Please indicate on your application if an 8-foot table and two chairs are needed, and we will provide them for a $20 fee. Electricity is available ONLY for food vendors.
NOTE: Anyone using their own generator must receive approval from the Belknap Festival Committee to meet safety and noise considerations of neighboring booths. Generators should be very quiet and free of fumes/odors.
Clean-up must be completed by 7pm on Saturday. Most artist vendors choose to close their booths around 6pm because night-time lighting is not provided. Additional instructions on exiting Saturday evening will be provided.
ARRIVAL PROCEDURES
Please sign-in at the endor Signup location at the BNA booth when you arrive. Set-up of tents and displays is from 2:30pm-5:00 pm on Friday, Oct. 12. Uniformed security officers are provided by the festival to patrol on foot Friday evening and overnight. However, we strongly discourage leaving valuable merchandise inside the tents.
Set-up on Saturday morning begins 8am and must be completed by 10:00am. Festival representatives, wearing solid red shirts, are available during set-up periods for questions, concerns or problems.
DISCLAIMER: THE BELKNAP FALL FESTIVAL COMMITTEE AND OTHER SPONSORS OF THE EVENT ARE NOT RESPONSIBLE FOR LOST, STOLEN, OR DAMAGED GOODS OR MERCHANDISE. We strongly recommend bringing plastic sheets and tent weights in case of inclement weather and wind.
FEES AND REQUIREMENTS
No raffle tickets, games of chance, or other fundraising items for any organization, including packaged food, can be sold at booths, UNLESS approved by the jury. Our permit does not allow raffles, games of chance or fundraising. Any applicant who breaks these rules will automatically be revoked from any future Belknap Festivals and may be asked to leave immediately.
HANDICAP ACCESSIBILITY
Disabled drop-off locations: Harvard Drive at either end of the street closure barriers. Please restore the barrier at its proper location if it’s moved.
INQUIRIES OR QUESTIONS?
Contact the Belknap Fall Festival: festival@belknapfallfestival.org
Questions, inquires, or more information needed?
Contact the Belknap Neighborhood Fall Festival: festival@belknapfallfestival.org
BNA Official Website
BelknapNeighborhood.org